United Against Injustice

Document check list

This list was produced at a UAI workshop hosted by Merseyside Against Injustice
Additions are very welcome
Please email all comments, suggestions, additions etc. to the site organiser

Record checklist note – this is not a complete list		notes
Police
	Custody records
	video tape recordings of custody suite (wiped after 30 days)
	audio tapes of suspect interviews
	interview transcripts (note the versions used in trials are usually edited)
	transcripts of interviews of other suspects
	records of other allegations and cases
	previous criminal records of witnesses
	disciplinary records of police officers
	radio control room logs and records
	informer status – registered?	(see case of R. v H & C)
	surveillance logs – original handwritten version
	covert recordings, from surveillance and from police stations
	RIPA application forms	applications for permission to place bugs and make recordings
	search warrants
	search records
	scene of crime logs
	forensic logs
	FSS (Forensic Science Service) laboratory logs
	policy file
	SIO (senior investigating officer)’s log
	officers’ pocket books
	desk diaries of CID officers	not disclosed unless requested by solicitor
	CID office diary (or journal)	not disclosed unless requested by solicitor
	witness statements – used – unused – how many made? Any undisclosed?
	Holmes computer records – actions and messages – some handwritten
	aides-memoires: guides for note taking, interviews etc.

Criminal Injuries Compensation Authority
	records of payments made to witnesses	use ‘Subject access disclosure’ under the Data Protection Act – cost £10*
Social Services

Probation

Medical records

Defence (see Law Society's guidance - pdf)
	notes of conferences
	attendance notes
	correspondence with client
	briefs to counsel
	counsel’s advice and opinion
	solicitor’s trial notes
	medical reports
	witness reports

Court
	jury bundle
	prosecution exhibits
	judge’s summing up	(all records of court proceedings are destroyed after 5/6 years)
	appeal judgments

Notes

* Sample letter for applying for subject access disclosure

Here is another checklist - we don't know its source

PAPERS REQUIRED FOR APPEAL CONSIDERATION

(a) Copy of ALL used evidence.

(b) Copy of ALL UNUSED evidence.

(d) ALL collator's cards and information.

(e) ALL photographic video and still evidence, whether used or unused to include undeveloped film, and receipts for issue/purchase of photographic film and the signing out of all equipment.

(f) ALL voice recorded material.

(g) ALL police intelligence reports.

(h) ALL S011 intelligence reports

(i) ALL pre-action reports.

(j) ALL action reports.

(k) Copy of Case policy file.

(l) Copy of police officer's internal reports.

(m) Copy of ALL applications for Public Interest Immunity (PII) certificates.

(n) Copy of ALL evidence/exhibits etc. and list of same that fall under the guise of ( PII) or privileged material.

(o) Copy of ALL pre-interview and interview question sheets and ALL notes made.

(p) Copy of ALL police registration books relevant to the investigation.

(q) Copy of all individual police vehicle logbooks used on investigation.

(r) Copy of ALL applications and authorisations and expense claims for the use of police officer's own vehicles during course of investigation.

(s) Copy of ALL police detention records INCLUDING police surgeon attendance and notes.

(t) Copy of ALL correspondence between police/CPS/courts.

(u) Copy of ALL police officer's notebooks and diaries.

(v) Copy of booking in/out books for Forensic Science Service.

(w) Copy of the HOLMES Computer Index for the investigation.

(x) Instructing trial solicitors briefs to counsel, counsels advice, indictments, attendance notes, medical and psychiatric reports and witness statements for both prosecution and defence and all correspondence between CPS and instructing solicitors and all clients letters etc

top of page